Welcome to the City of Eastborough

Regular Council Meeting - July 28, 2009 - 5:30 pm

PRESENT

Mayor:

Thom Rosenberg

Council President:

Jennifer Wagle

Council:

• Britt Brown
• John Johnson
• John Mastio

City Clerk:

Kay Brada

Assistant City Clerk:

Barbara Kratzer

Interim Chief/Compliance Officer:

Matt Cox

City Attorney:

Jerry Bogle

ABSENT

Norman Farha, Treasurer

GUESTS:

Mark Ward, #21 Lynnwood; Bill Kehr, #30 Park, Chris Owen

MINUTES

Anderson moved to approve the minutes of the June 23, 2009 meeting and correct the Special Budget minutes of July 8, 2009 to reflect Anderson not in attendance and draft budget was reduced by 4 mills for 2010; Brown seconded; passed unanimously./p>

CLAIMS

Anderson moved to approve the Claims as of July 28 2009; Mastio seconded; passed unanimously. Claims for July totaled $72,416.42.

TREASURER'S REPORT-Norman Farha

Kratzer reported that revenues for June totaled $268,375 and expenditures totaled $122,941 resulting in a gain for the month of $145,434 and gain year to date of $422,164. Unencumbered cash and investments totaled $1,291,475 for 2009 as compared to $993,736 for 2008.

Rosenberg asked for a motion to authorize the investment of City funds. Anderson respectfully requested that the City of Eastborough authorize Barbara Kratzer, Assistant City Clerk, and Britt Brown, Councilmember, to invest excess city funds on behalf of the City of Eastborough according to Kansas State Statute. Specifically, that in addition to United States Treasury Bills and the Kansas Municipal Investment Pool, they are authorized to invest in Certificates of Deposit within FDIC Depository Insurance Limits with a maximum maturity of two years. These Certificates of Deposit to be specifically with Bank of America, Capitol Federal, Commerce Bank, Emprise Bank, Fidelity Bank, Kanza Bank and Intrust Bank and more generally with any bank which has a headquarters or branch in Sedgwick County, Kansas; Mastio seconded; passed unanimously.

CITIZEN'S REQUEST

1. Matthew Cartright, representing the owner of the property at #25 Willowbrook, asked the Council to approve a side yard variance of 14ft4inchs on Willowbrook and a 14ft1inch on Peach Tree. A variance had been approved earlier, but construction plans have changed, therefore the need to update the variance request. The current plan is to demolish the current home and build a new structure. Cartright explained that by moving the new structure forward they hope to better address the drainage problem. Council expressed concern over the drainage issue and asked Cartright to have an elevation and grading study done and provide the information to Larry Reynolds. Johnson moved to approve the variance request on the condition that an elevation study be done and submitted to Larry Reynolds for his approval. Original motion was amended to include the written approval by the neighbors; Anderson seconded; passed unanimously.
2. Chris Owen asked the Council if something could be done to stop the delivery of the unsolicited ads package delivered on Wednesdays. These ads are delivered to any household not taking the local newspaper.
3. Bogle agreed to review the Door to Door Solicitation Ordinance. Mayor agreed to follow up.

INSURANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT-John Mastio

Mastio asked Kratzer the renewal month for the Health Insurance policy. Kratzer responded February.

CLERK'S REPORT-Kay Brada/Barbara Kratzer, Asst.

Kratzer reported:

1. A resident had complained about an inoperable car behind the house at #68 Stratford. Officer Phommarath followed up and found the complaint to be valid. No one is currently living at the address. Phommarath is now trying to locate the owner of the property.
2. Council approval of Ordinance #G09-02 Restricting Truck Traffic is needed. Anderson moved to approve the above ordinance; Johnson seconded; passed unanimously.
3. Homeowner at #46 Stratford had agreed to allow Echo Landscaping to hook up to the water faucet in order to water the plantings at the east entrance monument. Kratzer asked council to approve an "Agreement to Provide Water and Indemnification therefor" form. Mastio moved to approve the agreement; Johnson seconded; passed unanimously. Wade Vickery has been asked to explore a permanent solution.
4. The water fountain at the park is not working. MKEC has been contacted to get information about the manufacturer.

CITY ATTORNEY'S REPORT-Jerry Bogle

1. An amended draft of Ordinance #313 (Public Burning) will be ready for discussion and approval at the August meeting.
2. That he should have updated information on the Wichita wall boundaries at the August meeting.

MAYOR'S REPORT-Thom Rosenberg

Comments on the 2010 Budget:

1. Taxes levied are identical to the 2009 budget year. Increased valuation results in lower mill levy for 2010.
2. General Fund budget provides for transfer of funds to the Capital Improvement Fund if funds are available and council so desires.
3. Budget allows for new police car, extra dollars for parks, HVAC and new carpet as needed for City Hall.
4. Special Highway Fund has approximately $200,000 and will receive $30,000 in 2009 and $35,000 in 2010 which will be available for street Improvements as necessary.
5. The Council should keep in mind that property valuations will not likely rise in 2011 and the City should expect to see their share of sales tax revenues trend downward. These factors will put pressure on future budgets but the City is currently fiscally strong and should not be significantly impacted through the next couple of years.

POLICE CHIEF'S REPORT-Matthew Cox

Interim Chief:

1. Cox thanked the Council for allowing him to attend the two day class on Investigation of Employee Misconduct; Citizen Complaints; Employee Documentation.
2. Chief asked if there were any questions concerning his monthly report.
3. Chief handed out copies of the police report concerning the properties at #5 Douglas and #15 Colonial Court.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

Brown asked Johnson if the 10year Street Plan needs to be updated on the website. The response was negative.

CITY HALL MAINTENANCE; ; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Jennifer Wagle

Wagle reported:

1. Wagle reported the search committee for the Police Chief will be meeting on Friday, July 31st.
2. Wagle reported she is in the process of reviewing the bids to replace the heating and air system at City Hall.

PUBLIC AFFAIRS-Mayor Rosenberg

1. Rosenberg reported that he would contact Carl Brewer's office and invite the Wichita Mayor to the October council meeting.
2. Rosenberg reported that Megan Wright will be asked to supply a treat for the August 25th meeting.
3. Rosenberg asked Council members to reserve October 17th or 24th for a Mayor's party.

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

Johnson reported:

1. Johnson reported that Cornejo has completed Phases III & IV of the Street Plan under budget. Mill and overlay of Mission, south of Huntington, will be done using the remainder of the funds.
2. Johnson reported that Ferguson Paving will be repairing the potholes throughout the City for a bid of $920.00.
3. Johnson reported that it is time to review the street study done by Jay Anglemyer, MKEC, and move toward the engineering plan.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

Anderson reported:

1. Anderson reported that negotiations are complete for a 5year contract with Waste Connection. Highlights include:
   1. Rates are locked in at the current rate for 3 years.
   2. Increases for fuel or tipping charge (dump fees) will be based on the CPI formula with approval needed in June.
   3. Council will need to approve the contract at the August 25th meeting.
2. Mark Matney, Tree Top Nursery, has yet to submit a bid to address the erosion in the north creek bed and erosion behind the property at #46 Stratford.

MEETING ADJOURNED AT 7:10 PM (NEXT MEETING SCHEDULED FOR AUGUST 25, 2009).