Welcome to the City of Eastborough

Regular Council Meeting - November 27, 2007 - 5:30pm

Present:

Thom Rosenberg, Mayor

Council:

• John Johnson
• David Anderson
• Britt Brown
• John Mastio
• Jennifer Wagle

Treasurer

Doug Pringle

City Clerk

Kay Brada

Assistant City Clerk

Barbara Kratzer

City Attorney

Jerry Bogle

Police Chief

David Bridgewater

Guest:

Henry Helgerson, #12 Peach Tree

Minutes

Johnson moved to approve the minutes of the October 23, 2007 meeting; Anderson seconded; passed unanimously.

Claims

Brown moved to approve the Claims as of November 27, 2007; Mastio seconded; passed unanimously. Claims for November totaled $131,606.44. Included in the claims is a $51,428.50 encumbrance for the purchase and installation of street poles and signs.

Citizen's Request

Henry Helgerson, #12 Peach Tree, asked Council to approve his variance request so that he is able to begin construction of a room addition. Council members received copies of the Eastborough Building Supervisor's Report; copy of the addition; copy of the portion of Ordinance #326 relating to "Area Regulation"; sample of notification letter to neighbors. Mr. Helgerson handed out copies of the site survey. Mr. Helgerson told Council that he had received verbal approval from his neighbors. Following discussion, Council tabled a vote until the December 19, 2007 meeting.

Treasurer's Report

Pringle reported that the revenues for October totaled $45,507 and expenditures totaled $64,362 resulting in a loss for the month of $18,855 and gain year to date of $281,439. Unencumbered cash and investments totaled $801,801 for 2007 as compared to $573,575.

City Clerk's Report

1. Kratzer handed out invitations to the annual "Christmas Chili Feed" on Thursday, December 20, 2007.
2. In response to a question about the numbering of ordinances at the October meeting, Kratzer reported that ordinances fall under three categories: Appropriation; Special; General. Beginning in January ordinances will be separated into the three categories and numbered separately.
3. Kratzer reported that the newsletter has been mailed out.
4. Kratzer reported that the first half of the encumbered funds for the street signs will be reflected in the November totals.

City Attorney's Report

1. Bogle reported that he had spoken with Greg Bauman from the City of Wichita concerning an update on the ongoing boundaries issue. Bogle stated that he has nothing to report.
2. Bogle reported that he had received a call concerning a possible violation to Ordinance #82 (Declaring it unlawful to keep or harbor any cattle, hogs, horses, mules, sheep, goats, rabbits, chickens or game birds with the limits of the City of Eastborough) at #64 Norfolk. Chief Bridgewater reported that he had received a call from Britt Brown inquiring as to whether or not the City had an ordinance prohibiting the harboring of a miniature horse on a property within the city limits. Mr. Brown told the Council that Jennifer Brannon, #64 Norfolk, told him about always wanting a miniature horse and had recently purchased one. He asked her at the time if she had checked with City Hall to see if the city would permit the horse on her property. The Chief reported that Ordinance #82 addresses such an issue. The Chief sent an officer to the Brannon residence to deliver a copy of the ordinance. The officer was told by Jennifer Brannon that the horse was a therapy horse and on the property to assist her invalid husband. The Chief also spoke with Jennifer and told her that he would contact her following the Council meeting. Council reviewed the ordinance and following discussion instructed the Chief to notify Mrs. Brannon that she was in violation of the ordinance and had ten days to remove the horse from the property.

Mayor's Report

No report

Police Chief's Report

1. Chief asked if there were questions concerning his monthly report.
2. Chief reported on a recent burglary at #11 St. James.
3. Chief reported that Larry Zimmerman has been hired as a part time officer.

Finance; Budget And Accounting; Memorial Gifts Committee Liaison; Newsletter-Website Commissioner's Report- Britt Brown

1. Brown asked the Chief if he felt the department needed new video systems for the patrol cars. Chief told the Council that the systems were not currently operational, but had proven beneficial to the department. The cost of a new unit would run about $4,000. Brown moved to approve the purchase of 3 video systems to be paid for in 2008; Anderson seconded; passed unanimously.
2. Chief reported that he had decided not to purchase the 3 portable radios that were approved in October. Chief explained that within the next two years Sedgwick County will be transitioning to a new digital system. Digital systems will cost $4,000 each.

City Hall Maintenance; Beautification Committee Liaison; Community Affairs Liaison; Municipal Court Liaison Commissioner's Report-Jennifer Wagle

1. Wagle reported that she had appointed Steve Overstreet to the Beautification Committee.
2. Wagle reported that Holly Friend had submitted material for the recent newsletter, but the newsletter had gone to print.
3. Wagle reported that she had appointed Jennifer Brannon, #64 Norfolk, to chair of the Community Affairs Committee.
4. Wagle reported that she had selected several samples of carpet to replace the existing carpet in the basement. Samples were running between $4/5 per yard. Wagle moved to approve replacing the basement carpeting at a cost not to exceed $400; Mastio seconded; passed unanimously.

Utilities; Street Maintenance; Fire Protection Commissioner's Report-John Johnson

1. Johnson reported that he would be meeting with Wayne Ferguson to discuss the needed pothole repairs.

Parks And Street Signs Commissioner's Report-David Anderson

Anderson handed out copies of his monthly report.

Street Signs

Anderson reported that the total cost for the Street Sign Project is $95,698.40 as compared to the original figure estimate of $150,000. If extra signs are need there will be an additional cost.

Parks

Anderson reported that:

1. The "Duck Feeding Area" has been completed just north of the gazebo.
2. New signs have been installed at the park. The signs include: Rules of the Park; Duck Feeding Area; Use Playground at Your Own Risk; No Climbing on Rocks at the Waterfall;
3. Areas in the parks and City Hall have been over seeded with rye and fescue.
4. A-1 Tree Service is in the process of trimming all trees for a cost of approximately $10,000, the usual budgeted amount.
5. The pump for the small waterfall has yet to be installed.
6. The trash cart storage area at the park is now completed including a lockable storage cabinet for park cleanup equipment.
7. The maintenance contract with Tree Top Nursery is up for renewal. Tree Top is preparing a bid that would include more frequent mowing and weeding. Wade Vickery has submitted a bid to maintain City Hall and the common areas.
8. New trees will be planted in the spring paid for by the $10,000 approved by council at the October meeting.

Tree Fund

Anderson submitted photos of plaques that could be used to identify donors to the Tree Fund. Further discussion of the Tree Fund Project was tabled. Anderson suggested turning over the Tree Fund Project to the Beautification Committee. The Council agreed.

Public Relations Report; Long Range Planning-Mayor Thom Rosenberg

No report

Insurance; Personnel Benefits; Zoning &Amp; Architectural Review; Long Range Planning Commissioner's Report-John Mastio

1. Mastio reviewed with the Council the insurance renewal package. Mastio also recommended adding coverage for the retirement plan. Following discussion, Mastio moved to approve the 2008 insurance package at a total cost of $14,688; Johnson seconded; passed unanimously. Kratzer will follow-up on obtaining coverage for the retirement plan.
2. Mastio reported to the Council that a meeting to discuss Long Range Planning will be held in early 2008.

New Business

The annual salary review was tabled to the December meeting

Meeting Adjourned 7:05 PM (Next regular meeting is scheduled for December 18,2007)